Using Reimbursement Benefits

Participating in the Reimbursement Program means more support for your health care costs — but it also comes with important steps to keep your benefits flowing. From providing proof of coverage to submitting receipts, we’ll guide you through everything you need to do to stay active and make the most of your Fund.

The CCPU Health Care Fund’s Reimbursement Program provides up to $9,800 each year (effective 1/1/2026) to help cover your health insurance premiums, copays, deductibles, prescriptions, and other eligible medical costs. It’s one of the most powerful benefits the Fund offers — designed to give you financial relief, stronger health coverage, and peace of mind.

Enrolling in this program means you’re taking full advantage of what the Fund has to offer. To keep your benefits active and uninterrupted, there are a few responsibilities you’ll need to stay on top of.

Your Role: Documentation & Responsibilities

To make sure your benefits flow smoothly, providers must:

Provide Proof of Coverage

Submit documentation showing that you’re enrolled in a Qualified Health Plan. Your proof must include:

• Your name

• Plan name

• Effective coverage dates in the current year

• Premium amount

(Need help? We’ve created step-by-step documentation guides on this website to make it simple.)

Submit Receipts for Eligible Expenses

Each reimbursement request must include:

• Your name, when applicable

• Date of service or purchase

• What the expense was for

• The amount paid

Good to know: You’ll never need to provide a diagnosis — only proof that the expense is eligible.

Stay on Schedule

Submit claims on time! Generally, you have until March 31 of the following year to request reimbursement for eligible expenses.

Tips to Keep Your Debit Card Active

Your Fund debit card makes it easy to pay for covered expenses at the point of service. To avoid interruptions or suspension:

• Upload receipts promptly

• Make sure documentation is clear and legible, and contains the 4 key components to be acceptable

• Use your card only for eligible health expenses

• Respond quickly if we request more information

• Monitor your portal account regularly

If your card is suspended, reimbursements will pause until the issue is resolved. Staying on top of documentation is the best way to keep your benefits seamless.

Submitting Expenses for Reimbursement

You have until March 31 of the year following the year you incur the expense to apply for reimbursement. For example, if you receive medical services on July 8, 2024, you must submit your request for reimbursement, along with your receipts, to the Fund by March 31, 2025.

Online 

Use the online portal to submit health expenses for reimbursement and see your account activity, including the status of your claims.

1. Log in to the CCPU Health portal.  
2. Select “Reimbursement” (Note: This button will only display for providers who have been approved.) 
3. Select “Request for Reimbursement” or “Send Payment” under the “I want to…” section.
4. If submitting more than one reimbursement, select “Add Another” from the Transaction Summary page. Then agree to the terms and conditions and select “Submit.”
5. If you did not upload a receipt, you can upload the receipt from this screen or print a Claim Confirmation Form to submit to the Fund with the required receipts.

Paper form

1. Download and complete the reimbursement form in your preferred language. 
2. Attach a copy of your receipt that shows the dollar amount of your request, the provider (doctor, pharmacy, etc.), date of service/payment, and who the service was for. 
3. Then send it via email to [email protected] or mail it to: 

CCPU Health Care Fund
P.O. Box 57027
Irvine, CA 92619

When to expect payment 

In most cases, you will receive a response within 30 days of when the Fund receives your claim. If the Fund Office needs additional time, a response will be sent to you within 45 days of receipt of your request. 

You will be notified if additional information is required. If you do not provide the additional information, the Fund Office will decide your request based on the information it has.